BannerWeb Employee Reference Guide

What is my username and password for BannerWeb?

Your username will be the first part of your University Employee email address before "@", and your password will be the same as signing into a computer on campus. If you have not logged into a computer on campus or have not changed your password, it will be your Employee ID number. 

Why do some links within Employee Dashboard take me to old BannerWeb pages?

While BannerWeb-Employee dashboard is new, some pages link to old BannerWeb pages. Our ERP service provider Ellucian is in the process of releasing new functionality. In future releases, each page will integrate to the new BannerWeb-Employee.

Where did the tabs go that were in old BannerWeb?

The tabs are still available within the new BannerWeb user interface. They are now located under the Banner Menu button. This button is located in the top left hand corner of the page and appears as 4 squares. 

What does the "Home" button do?

The home button when click will always get you back to the Employee Dashboard when using new BannerWeb Pages. The home button will not appear if accessing a link to old BannerWeb pages. 

Who do I contact if I have questions about my benefits?

If you have questions related to benefits please email: benefits@xlqx.net

How do I clear my web browser cache?

When troubleshooting issues with any site, always exit your browser completely after clearing your cache before attempting to access the site again. In Windows, close all your browser windows; in Mac OS X, quit your browser.

Chrome

On your computer, open Chrome.
At the top right click on more (three vertical dots).
Click More tools > Clear browsing data.
At the top, choose a time range. To delete everything, select All time.
Next to “Cookies and other site data” and “Cached imaged and files”, check the boxes
Click Clear.

Edge

On your computer, open Edge
Click the 3 dots in the upper right corner of the browser.
Choose Settings.
Under Clear Browsing Data click Choose What To Clear.
Select the items you wish to clear (e.g., Browsing History, Cookies and Saves Website Date, Cached Data and Files, Downloaded History and Form Data).
Click Clear.

Firefox

On your computer, open FireFox
Click the hamburger menu in the upper right corner of the browser.
Click Preferences (Mac) or Options (PC).
Click Privacy in the left menu bar.
Click Clear Your Recent History.
From the Time range to clear: drop-down menu, select the desired range; to clear your entire cache, select Everything.
Click the down arrow next to "Details" to choose which elements of the history to clear.
Select Browsing & Download History, Form & Search History, Cookies, Cache and Active Login
Click Clear Now.

Internet Explorer

On your computer, open Internet Explorer
Click Tools, and select Delete Browsing History.
Deselect Preserve Favorites website data, and select Temporary Internet files, Cookies, and History.
Click Delete.
Mobile Safari for iOS (iPhone, iPod touch, iPad)

To clear cache and cookies:
From the home screen, Select Settings > Safari.
At the bottom of Safari's settings screen, Select Clear cookies and data or Clear Cookies and Clear Cache.
Confirm when prompted.

To clear history:
From the home screen, tap Safari.
At the bottom of the screen, tap the Bookmarks icon.
In the lower left, tap Clear.
Tap Clear History.

 How do I view my pay stubs?

Log into BannerWeb using your username and password
Once logged in you well arrive within the Employee Dashboard
If you want to view your current pay stub, click on the Date next to the Latest Pay Stub. If you want to view all historical pay stubs click on All Pay Stubs
Which ever option you chose you will be able to view your pay stub. You also have the ability to print your pay stubs as needed.
After reviewing click on Employee Dashboard to go back to the main page.

How do I view and update my direct deposit information?  

Log into BannerWeb using your username and password
Once logged in you well arrive within the Employee Dashboard
Within the Pay Information section of the screen click on Direct Deposit Information
You will be taken to the Direct Deposit Allocation page where you can view your current Pay Distributions, Proposed Pay Distributions, and Accounts Payable Deposits.
Within the Proposed Pay Distribution section, you can click on Add New to add a new bank account.
Enter the bank routing number, account number and account type.
Note: The account type is a drop down and must choose either checking or savings.
Then choose the Amount option by selecting one of the three radio buttons:

Use Remaining Amount: Select this option button to deposit the amount of money remaining after the prior allocations are deposited into the designated accounts.         
Use Specific Amount: Select this option button to deposit a specific amount of money into the designated account. Enter this amount in the ‘Enter Amount’ input field. Valid values are 0.01 to 99999999.99
Use Percentage: Select this option button to deposit a percentage amount of money into the designated account. Enter this amount in the Enter Percentage % input field.

Use the drop-down list to select a priority for the direct deposit allocation. Select the down arrow from this list to display the priority numbers available for selection.
Check the Disclaimer.
Click save to save the new account or the updates to an existing account.

Note: This button is not enabled until the disclaimer check box is checked
After reviewing click on Employee Dashboard to go back to the main page.

Can I delete direct deposit information?

Log into BannerWeb using your username and password
Once logged in you well arrive within the Employee Dashboard
Within the Pay Information section of the screen click on Direct Deposit Information
You will be taken to the Direct Deposit Allocation page where you can view your current Pay Distributions, Proposed Pay Distributions, and Accounts Payable Deposits.
Within the Proposed Pay Distribution section, you can click on the check box to the Bank Name.
Then click Delete
Within the notification center you will receive a message “Are you sure you want to delete the selected Payroll Deposit?”
Click the Delete button within the notification center

How do I view deduction history?

Log into BannerWeb using your username and password
From the Employee Dashboard, click on Deductions History
You are then able to view all deductions or you can use the From Month and Year and To Month and Year to narrow down your deductions
You are able to click on each deduction and view each deduction details by Employee Deduction and Employer Contribution
After reviewing click on Employee Dashboard to go back to the main page

How do I view my current benefit summary?

Log into BannerWeb using your username and password.
From the Employee Dashboard, click on Benefits within the Pay Information Section.
A drop down will appear with a hyperlink stating Current Summary
Click on Current Summary – you will be routed to an old BannerWeb page to view your current benefits
From here you can click on Benefits Portal – Bswift or Summary of all your benefits and Deductions
After reviewing your benefits, you can log out of BannerWeb

How do I view my Vacation and Sick Leave Balance?

Log into BannerWeb using your username and password
Once logged in you well arrive within the Employee Dashboard
You are then able to view Vacation Hours and Sick Hours from the dashboard.
To view full leave balance information, click on the Full Leave Balance Information hyper link. You will be taken to the Leave Balance Information Here you can view your beginning balances, earned, and taken hours.
Click on Employee Dashboard to go back to the main page

How do I approve/return timesheets?

Log into BannerWeb using your username and password
Once logged in you well arrive within the Employee Dashboard
On the right side of the page under Activities, click Approve Time
You will then be taken to the Time Entry Approvals From here will be able to approve or reject timesheets that were submitted and routed to your queue for approval.
Verify that you have the Timesheet is selected when viewing Approvals
Select the appropriate pay period from the drop-down box within the Approvals section
You may also narrow down by ALL or individual departments if you have multiple approval levels by departments.

Note: If you have multiple departments, they will be listed separately, and you will need to approve timesheets for each department. You can seek a specific timesheet for an individual, however knowing their department will make the search go much faster. We recommend you become familiar with all department codes over which you are authorized to approve time.

The Distribution Status Report for Timesheets denote the status of the timesheets

Pending – User has submitted time for approval and is pending
In Progress – User has begun preparing a timesheet, but has not yet submitted
Returned – Timesheet has been returned to a user by an approver
Error – Timesheet is in error. This normally requires a Superuser to correct
Approved – The timesheet has been approved and is ready for payroll
Completed – Payroll has been run against the submitted and approved timesheet
Canceled – The timesheet has been canceled, usually for zero hour submissions

Click on the timesheet will allow you to open the Approval Menu. From here you can return the timesheet to the employee for correction Approve the timesheet. If you wish to leave comments, use the sliding bar on the left and scroll to the Summary Preview. From here you will also be able to view details of the timesheet.
After all approvals/returns of timesheets have been completed click on the Employee Dashboard link to return to the Employee Dashboard

How do I add or remove a Approval Proxy?

Add Proxy

Log into BannerWeb with your username and password
From the Employee Dashboard, click on the Approve Time under My Activities
From the Time Entry Approvals page, click on Proxy Super User in the top right-hand corner
From the Proxy or Super User page, click on Add a New Proxy
From the Select Employee to add as Proxy drop down menu, enter the persons name or scroll through the list and select a new proxy approver.
After you have selected the employee, they will be added to your proxy list for time approver's.

Remove Proxy

From the Proxy or Super User page, click within the check box next to the proxy name.
Click Delete Proxies
A warning will appear within the notification center in the top right-hand corner stating “Are you sure you want to remove the proxy?”
Click Yes
You will then receive a message in the notification center in the top right-hand corner stating “Removed Successfully”.
Click the Employee Dashboard link to return to the Employee Dashboard.

How do I submit a vacation request?

Please note, the paper form will still be used for jury duty and bereavement leave. If you are Non-Exempt status please continue to use the paper form method of submission for sick and vacation leave requests.

Log into BannerWeb-Employee using your username and password
Upon accessing the Employee Dashboard under My Activities, click Enter Leave Report
From the Leave Report Page, Click on Start Leave Report for pay period you will be requesting vacation
Once clicking on Start Leave Report for the pay period you will be taken to a calendar view for the pay period. Select the date you will be requesting vacation
Use the Earn Code drop down menu to select Vacation
Add the appropriate number of hours and select save
Note: Exempt employees should only enter requests in increments of 8 hours. Full days only – no partial days.
The day entry steps should be repeated for each day in that pay cycle that vacation is being requested.
Once all time for that pay cycle has been submitted, select Preview. The Preview option will show all time and should be validated for accuracy
If all is correct in the Preview, scroll down, click the Certification Box
Click Submit
Once submitted you will receive a notification in the top right corner stating “The Leave Report has been successfully submitted”.
The leave report will be submitted and routed to the designated supervisor for approval

How do I submit a sick leave request?

Log into BannerWeb-Employee using your username and password
Upon accessing the Employee Dashboard under My Activities, click Enter Leave Report
From the Leave Report Page, Click on Start Leave Report for pay period you will be submitting sick time
Once clicking on Start Leave Report for the pay period you will be taken to a calendar view for the pay period. Select the date you are/will be using sick time
Use the Earn Code drop down menu to select Sick
Add the appropriate number of hours and select save
Note: Exempt employees should only enter requests in increments of 8 hours. Full days only – no partial days.
The day entry steps should be repeated for each day in that pay cycle that sick time is being used.
Once all time for that pay cycle has been submitted, select Preview. The Preview option will show all time and should be validated for accuracy. 
If all is correct in the Preview, scroll down, click the Certification Box
Click Submit
Once submitted you will receive a notification in the top right corner stating “The Leave Report has been successfully submitted”.
The leave report will be submitted and routed to the designated supervisor for approval. 

How do I approve sick or vacation time?

Log into BannerWeb-Employee using your username and password
Upon accessing the Employee Dashboard under My Activities, click Approve Leave Report
Confirm you are reviewing the correct pay cycle
Click on the person’s name a dialog box will open. This will give you a summary of hours being requested
To view the exact day(s) requested, select Details and a calendar view will appear
Once done reviewing in calendar view, select Preview again and the dialog box in step 4 will appear
Click Approve to approve the Leave Request
You may also need the requestor to update their Leave Request, you can click Return for Corrections and the request will be routed back to the requestor for updates.

Who do I contact if my approver is not receiving my sick and/or vacation requests?

For general inquiries, please contact hr@xlqx.net or 972-721-5382

How do I update my permanent address?

Log into BannerWeb using your username and password
From the Employee Dashboard, click on My Profile
From the Employee Profile page, you can view your Personal Information such as Addresses, Phones, Emails, and Emergency contact information.
To update or change addresses click on the Pencil icon
You will be redirected to the Personal Details page
Click on the Pencil icon again next to Address to edit the Permanent Address
Update the Address Information
Click Update to update the changes.
Click the Employee Dashboard link to return to the Employee Dashboard.

How do I add a new permanent address?

Log into BannerWeb using your username and password
From the Employee Dashboard, click on My Profile
From the Employee Profile page, you can view your Personal Information such as Addresses, Phones, Emails, and Emergency contact information.
To update or change addresses click on the Pencil icon
You will be redirected to the Personal Details page
Click on the Add New button 
Select the Address Type from the drop down menu
Enter Valid From Dates, Address Lines 1-4, City, State/Province, County, Zip/Postal Code, and Country
Click Add - if your prior permanent address is no longer valid, click the pencil icon next to the old address and update the Valid Until fields to identify that address is no longer a valid permanent address. 
Click the Employee Dashboard link to return to the Employee Dashboard

How do I update or add my phone number?

Log into BannerWeb using your username and password
From the Employee Dashboard, click on My Profile
From the Employee Profile page, you can view your Personal Information such as Addresses, Phones, Emails, and Emergency contact information.
To update or change phone number click on the Pencil icon
You will be redirected to the Personal Details page
Within the Phone Number section, you can click the Pencil to edit a current number or click on Add New to add a new phone number
If you click the Pencil to update a current number, update the values needed. Then click Update
If you need to add a new number click Add New
Select the Phone Type from the drop-down menu
Enter the Phone Number
 Optional: Add International Access Code and Phone Number if International Number
Select if it’s a Primary Number or should be Unlisted
Click Add
Click the Employee Dashboard link to return to the Employee Dashboard

How do I add my personal email address?

Log into BannerWeb using your username and password
From the Employee Dashboard, click on My Profile
From the Employee Profile page, you can view your Personal Information such as Addresses, Phones, Emails, and Emergency contact information.
To add a new email, click on the Pencil icon
You will be redirected to the Personal Details page
Within the Email section, click Add New
From the Email Type drop down menu select the Email Type
Enter the email address within the Email Address Field
Click Add       
Click the Employee Dashboard link to return to the Employee Dashboard

How do I update my Emergency Contact information? 

Log into BannerWeb using your username and password
From the Employee Dashboard, click on My Profile
From the Employee Profile page, you can view your Personal Information such as Addresses, Phones, Emails, and Emergency contact information.
Click the Pencil  next the the Emergency Contact
You will be routed to the Personal Information page
Scroll down to the Emergency Contact section of the page
Click the Pencil Icon to update the current Emergency Contact
Update the associated information for the Emergency Contact 
Click Update to update the information associated tot he Emergency Contact
Click the Employee Dashboard link to return to the Employee Dashboard

How do I add a new Emergency Contact, but keeping the old contact?

Log into BannerWeb using your username and password
From the Employee Dashboard, click on My Profile
From the Employee Profile page, you can view your Personal Information such as Addresses, Phones, Emails, and Emergency contact information.
Click the Pencil  next the the Emergency Contact
You will be routed to the Personal Information page
Scroll down to the Emergency Contact section of the page
Click on Add New 
From the drop down select the order you would like for the Emergency Contact to be contacted. By default this new emergency contact is #2, you can update it to be #1 so they are contacted first by priority you assign.
Enter the Name of the Emergency contact
From the drop-down list select the Relationship
Enter the Phone Number for the Emergency Contact 
Enter the Address information for the Emergency Contact
Click Add 
Click the Employee Dashboard link to return to the Employee Dashboard

How do I update or add my Preferred First Name?

Log into BannerWeb using your username and password
From the Employee Dashboard, click on My Profile
From the Employee Profile page, you can view your Personal Information such as Addresses, Phones, Emails, and Emergency contact information.
Under your name click on More Personal Information 
You will be routed to the Personal Information page
Within the Personal Details section click on Edit
Within the Preferred First Name field update or add your Preferred First Name
Click Update
Click the Employee Dashboard link to return to the Employee Dashboard